Privacy Policy.
Intellr Studio
Last updated: August 2026
1. Who we are
Intellr Studio (“Intellr”, “we”, “us”) is an AI-native product studio working across AI product development, digital innovation and climate technology.
We are the data controller for the personal information described in this policy.
- Registered name: INTELLR STUDIO LLC
- Company number: 17302242.
- Registered address: 33 Landons Way, Stafford, Staffordshire, ST16 2EJ.
- Contact for privacy queries: contact@intellrstudio.com
This policy is written to meet our obligations under the UK GDPR and the Data Protection Act 2018.
2. What this policy covers
How we collect, use, store and share personal information when you:
- visit www.intellrstudio.com
- send us an enquiry or contact us
- subscribe to our newsletter or mailing list
- work with us as a client, or are a contact at a client organisation
It does not cover third-party websites we link to. Those have their own policies.
3. Information we collect
When you visit our site
- IP address
- Browser type, device type, operating system
- Pages viewed, time on page, referring site
- Cookie identifiers — see Section 5
When you contact us
- Name
- Email address
- Organisation and role (if you give them)
- Phone number (if you give it)
- Anything else you write in your message
When you subscribe to our newsletter
- Name
- Email address
- Subscription status, opens and clicks
When you become a client, or work with one
- Contact details for you and your team
- Contract, billing and payment details
- Project materials, briefs, documents and correspondence
- Any personal data contained in material you share with us for a project
We do not deliberately collect special category data (health, ethnicity, political opinions, biometrics and similar). Please don’t send it to us unless we’ve agreed a specific basis for handling it.
4. Why we use it, and our lawful basis
Under UK GDPR we must have a lawful basis for each use.
To respond to enquiries and provide information you’ve asked for Legitimate interests — running and growing our business, and replying to people who contact us.
To deliver services under a contract Performance of a contract — or legitimate interests where our client is an organisation rather than you personally.
To send newsletters and marketing emails. You can withdraw it at any time.
To operate, secure and improve the website Legitimate interests — keeping the site working, safe and useful. Non-essential analytics run on consent.
To meet legal, accounting and tax obligations Legal obligation.
To establish, exercise or defend legal claims Legitimate interests.
Where we rely on legitimate interests, we’ve considered whether our interests are overridden by your rights. You can ask us for that assessment.
5. Cookies and analytics
Our site uses cookies and similar technologies.
- Essential cookies keep the site functioning and secure. These don’t need consent.
- Functional cookies remember preferences such as your cookie choices.
You can accept or reject non-essential cookies through the banner on your first visit, change your choice at any time via Cookie Cettings, and block or delete cookies in your browser settings. Blocking essential cookies may break parts of the site.
6. Who we share information with
We don’t sell personal data. We share it only where necessary, with:
- Hosting and infrastructure providers — Krystal
- Email and marketing platforms — FormSpree
- Productivity, storage and collaboration tools — Google Workspace, Slack, Notion
- Accounting, invoicing and payment providers — Xero
- Professional advisers — lawyers, accountants, insurers
- Public authorities — where the law requires it
All processors act on our written instructions under a data processing agreement.
AI tools
Please refer to our AI Policy.
7. International transfers
Some of our providers are based outside the UK. Where personal data is transferred abroad, we rely on one of:
- an adequacy decision or adequacy regulations covering that country
- the UK International Data Transfer Agreement, or the EU Standard Contractual Clauses with the UK Addendum
- another safeguard permitted under UK GDPR
Contact us if you’d like detail on a specific transfer.
8. How long we keep it
- Website analytics: up to 12 months
- Enquiries that don’t become work: 3 months from last contact
- Newsletter subscribers: until you unsubscribe, then a suppression record so we don’t email you again
- Client records and project files: for the length of the engagement plus 3 years
- Financial and tax records: 6 years from the end of the relevant financial year
We delete or anonymise data once it’s no longer needed.
9. How we protect it
- Access limited to people who need it
- Encryption in transit, and at rest where our providers support it
- Multi-factor authentication on business accounts
- Reputable providers with their own security standards
- Regular review of tools, access and permissions
No system is completely secure, but we take these obligations seriously. If a breach occurs that’s likely to risk your rights, we’ll notify the ICO within 72 hours and tell you directly where required.
10. Your rights
Under UK GDPR you have the right to:
- Access — get a copy of the personal data we hold about you
- Rectification — have inaccurate data corrected
- Erasure — ask us to delete data, in certain circumstances
- Restriction — ask us to pause processing while a concern is resolved
- Portability — receive certain data in a machine-readable format
- Object — object to processing based on legitimate interests, and to direct marketing at any time
- Withdraw consent — where we rely on consent, without affecting past processing
- Avoid solely automated decisions — we don’t make decisions about you by automated means that produce legal or similarly significant effects
To exercise any of these, email [PRIVACY EMAIL]. We’ll respond within one month. It’s free, unless a request is manifestly unfounded or excessive. We may ask you to verify your identity.
11. Marketing
Every marketing email includes an unsubscribe link. You can also email contact@intellrstudio.com to opt out. We’ll keep a minimal record of your opt-out so we can honour it.
Unsubscribing from marketing won’t stop service or project emails if we’re working together.
12. Children
Our website and services aren’t directed at children under 13, and we don’t knowingly collect their data. If you think we have, contact us and we’ll delete it.
13. Third-party links
Our site links to other websites and resources. We’re not responsible for their content or privacy practices. Read their policies before sharing anything.
14. Changes to this policy
We may update this policy as our services or the law change. The “last updated” date at the top will change. For significant changes we’ll give notice on the website or by email.
15. Contact and complaints
Questions, requests or concerns: contact@intellrstudio.com Post: 33 Landons Way, Stafford, Staffordshire, ST16 2EJ.
If you’re unhappy with how we’ve handled your data, please tell us first — we’d like the chance to put it right. You also have the right to complain to the UK’s supervisory authority:
Information Commissioner’s Office Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF Helpline: 0303 123 1113 ico.org.uk